Abstract

Header Information;

• Tool-Code: DQ01WT24
• Product-Code: BIPM-DQPACK02
• Help File (excluding FAQs and Tips): 13 pages
• Relevant FAQs- 7
• Relevant TIPs- 4

Table of Contents:          

• EXECUTIVE SUMMARY
• Back-Ground
• The Scope of the Data Quality Program Initiation Phase
• Key Gaps Identified
• Root Cause of High Priority Gaps
• Proposed Data Quality Program Scope
• Proposed Business Benefits and Funding
• Proposed Program Resources and Timelines
• Assumptions
• SCOPE OF Data Quality Program Initiation Phase
• Functions
• Business Processes
• Data-Groups Targeted
• Geographies/Locations Involved
• Systems and Data-Bases Involved
• DQ Program Initiation Phase Activities in Scope
• Methods Deployed
• Observations and GAPS statement
• Key Root causes behind high priority Gaps
• Recommended Initiatives
• Timelines, Deliverables and Funding
• Next Steps
• APPENDIX

Overall Usage Guide

Purpose of this work-tool-

This work-tool provides the structure, guidelines and text examples for creating the DQ program initiation completion report. In the whole DQ program WBS, this is the most critical deliverable. It provides the overall results and analysis of the current state of  data quality and DQ assurance of the systems and processes, within the scope of DQ program. It provides the  solutions, recommendation and proposed game-plan, resources and funding needs. This deliverable is the final input the stakeholders need to take a decision on how much resources they want to deploy for the DQ program.

Who uses this work-tool?

Ideally a data steward should be the owner of this document. The document can be filled-up in combination by business system analyst and IT specialist, Business Process specialist and other members of DQ initiation phase core team.

When this work-tool is used?

This work-tool is used after all the analysis work in the initiation phase is complete, and one is now prepared to document the findings and recommendations to the stakeholders. This work-tool can be filled in parallel, as the final touches to your analysis is being done.

Linked Work-Tools:

• Data quality Program WBS- This tool provides the break-down of activities and mile-stones of a DQ program. You can use its content to create your project plan for DQ program.
• Data Quality Program Initiation Proposal: This is the first formal submission to the stakeholder. This is the proposal for initiating a DQ program.
• Data Quality program Agreement- After the DQ initiation phase completion report is accepted, the formal DQ program proposal is submitted including all components for a typical program proposal (project plans, timelines, communication framework, risk management plan...)
• Data Quality Gaps Management- This is a single point work-tool for managing DQ Gaps from their inception to final closure.

Relevant FAQ:

• We have been able to finalize 80% of our results and recommendation. We have a time pressure from stakeholders to present our report. What should we do?
• In the middle of our initiation phase analysis (data mapping and assessment), we have realized that we need more funds, as one of the DQ issue, needs more in-depth assessment. Given the organizational dynamics, we will not be able to ask for more funds. What should we do?
• We identified some of the non-IT owned systems under our DMA, as they carried the critical data within our scope. However, we realized that there is a complete lack of documentation on that system. This creates an unknown in terms of time and effort we need to do an adequate system assessment. What should we do?
• We have been given a request to cut down the scope and spending in the middle of the initiation phase.
• What should we do?
• A critical data quality issue has emerged yesterday. We have been requested to take it up as part of our initiation phase? This will impact our plans and focus. What should we do?
• Our stakeholder's don't have the patience to go through the various stages of the DQ program (initiation, execution...). There are too many Data Quality issues facing us, and we cannot take another 8 weeks to complete our Initiation phase, before we come with our recommendation on what we need to do. What do you recommend?

Relevant TIPs:

• Data Quality is for business and business is not for data quality.
• Not everything related to Data Quality issues need to be resolved through a data quality program
• Don’t create hype on data quality program.
• If data quality agenda is a treadmill, we should set it up on 'Cardio' program.